C.6.1 Partner declarations
Each project partner applying for funding from the Programme has to provide a partner declaration. The partner declaration is part of the application package.
C.6.2 Partnership Agreement
A lead partner has to conclude a partnership agreement with all project partners. In this partnership agreement it lays down the arrangements with its project partners and formalises the division of rights and responsibilities.
The partnership agreement has to fulfil the following minimum requirements:
Subject and duration of the partnership agreement;
Definition of the joint objectives of the project;
Definition of roles and responsibilities of the project partners (including the lead partner) (as defined in chapter C.3) and their mutual obligations;
Detailed work plan, including the operational structure and responsibility for the different work packages and their administration, as well as the duration of the individual partner activities (in line with the MC approval and subsidy contract) and handling of potential changes in the project set-up;
Detailed project budget, including the co-financing for and contribution of each project partner (including the lead partner) and handling of potential changes in the project budget;
Detailed spending plan for all project partners (including the lead partner);
Rules regulating requests for payment and timely reporting;
Provisions regulating partner liability and the consequences of non-fulfilment of obligations;
Arrangements for recovering funds unduly paid to the project partners;
Handling of potential changes in the project partnership;
Procedures for resolving disputes and imposing penalties; and
Compliance with communication and publicity requirements.
The partnership may decide to add further project-specific issues if needed.
The MA/JS will only reimburse Programme co-financing to project partners that signed the partnership agreement. The latest date for signature of the partnership agreement is the due date of the second progress report as set out in BAMOS+.
In cases where a partner did not meet the above deadline, the lead partner will have to initiate a procedure for removing the partner from the partnership in accordance with the procedure in chapter L.
Where there are changes in the project set-up that result in modifications of the content of the partnership agreement and/or its annexes, the lead partner needs to adjust the agreement and/or its annexes accordingly. In such a case, it has to conclude an amendment to the partnership agreement so that the modified content is binding on the entire partnership.
An example of the partnership agreement is available on the Programme portal.