INTERREG BALTIC SEA REGION 2021-2027

Project toolkit

Reporting

Reporting

Reporting working hours / employment confirmation

This is the obligatory document for registering and reporting the working time of persons whose working hours spent for project implementation are subject to reimbursement from the Programme, under the cost category 1 (staff costs). This template is relevant for the core projects, small projects, platforms, PAC support, and Assistance to a Strategy point.

Project partners have to complete and sign one document per reported employee per reporting period. The signed version must be uploaded to the partner report in BAMOS+. The MA/JS will only reimburse the working hours documented through this template.

In addition, project partners have to keep, on their premises, original employment contracts or equivalent employment documents of the persons whose working hours are the subject of the Programme co-financing. Project partners do not have to attach those documents to the partner report but they have to keep them available and deliver them upon request of the MA/JS or any other authorised body (Audit Authority, European Commission, etc.).

Reporting

Reporting working hours / employment confirmation: unpaid voluntary work

This is the obligatory document for registering and reporting the working time of unpaid volunteers, whose working hours spent for project implementation are subject to reimbursement from the Programme, under the cost category 1 (staff costs). This template is relevant for small projects only.

Project partners have to complete and sign one document per reported volunteer per reporting period. The signed version must be uploaded to the partner report in BAMOS+. The MA/JS will only reimburse the working hours documented through this template.

In addition, project partners have to keep, on their premises, the original voluntary work agreement of the persons whose unpaid voluntary work is the subject of the Programme co-financing. Project partners do not have to attach those documents to the partner report but they have to keep them available and deliver them upon request of the MA/JS or any other authorised body (Audit Authority, European Commission, etc.).

Make a note!

The MA/JS accepts handwritten signatures and advanced and qualified e-signatures. If the document is signed by e-signature, make sure that the document contains metadata or traceable results of the e-signature validator.

Instructions how to use the files 

1. Please use ADOBE READER 10.0 or higher to fill the form
The latest version can be downloaded for free e.g. at http://get.adobe.com/reader. Please install the Adobe reader before opening the form.

2. Please do not open the files in other PDF-viewers or in the internet browser
Using other viewers or a browser will either lead to an error message or the file will not work properly and it will be damaged.

3. Please save the form on your computer before opening
Once Adobe Reader might not be by default your standard PDF-viewer, we recommend that you save the PDF file on your computer e.g. on the desktop before opening it. To do this, please click with the right mouse button on the link with the PDF document (e.g. “Download PIF for core projects”) and select from the menu “Save the link as…”. This will open a window allowing you to select the location for the file.

4. Open the PDF form saved on your computer
This can be done in different ways. One option is to click on the saved file with the right mouse button and to select “Open with…”. This function will offer you to choose a programme to open the file and you have to select Adobe Reader from this list. Another option is that you start the Adobe Reader and open the file via the menu point “Open”.

Reporting

Indicators

For core and small projects implementing their activities under the Programme priorities 1-3, there are lists of indicators for download.